MDB Corporation

Personal Information Protection Policy

As MDB Corporation (hereinafter referred to as MDB) chiefly centers on computer software business, MDB is engaged in abundant personal information. Recently, people’s interest toward protection of personal information that entails highly informed society is increasing, and from the enterprise’s operational perspective, it is not only necessary but also societal responsible to protect all the personal information provided by the customers. MDB hereby declares to promote the protection of personal information by clearly regulating the personal information policy, systematizing it, informing all employees and confirming their complete understanding of the importance of the personal information protection and their following effort, in accordance with following statements.

Article 1 Acquisition and usage of personal information

MDB acquires personal information only when purposes of use are clarified, and uses the personal information only within the extent of determined purposes in advance. The purposes of use are explicitly stated on the personal information management record. Under the responsibility of personal information management administrator of each department, verification procedure to avoid the usage deviated from the previously stated purposes must be aptly established and conducted.
Also, to avoid any usage that is beyond the extend of previously stated purposes, the measures of in-house management system development and security control shall be taken.

Article 2 Management and Protection of personal information

Management of the personal information shall be handled stringently, and without the primary personal information provider’s consent, no relevant data shall be disclosed nor offered to any third parties. Security control measures shall be taken and properly conducted to prevent personal information leakage, lost, and damage. An adequate precaution protocol against problem occurrence should be established and conducted, and at the same time prompt error correction to prevent recurrence must be conducted.

Article 3 Compliance of Laws and Rules

MDB complies with laws adapting the personal information handling, and guidelines and rules setup by the government.

Article 4 In response to inquires and complaints

MDB consolidates front desk system and protocols, and promptly responses to inquires and complaints regarding personal information.

Article 5 Protection of personal information management system and continuous improvement of the structure

MDB continuously conducts improvement of the management system regarding the personal information.

2007/10/01(Enactment)
2014/03/01(Revision)
MDB Corporation
CEO Tomohumi Shimoshige

Handling personal information

1.Collecting Personal Information and Purpose of Use

MDB Corporation (hereinafter referred to as MDB) collect personal information provided by customers for the following purposes: respond to inquiries, advertising MDB’s products and services, and asking for opinions and comments. The personal information acquired from job applicants, sole properties, and partner firms shall be used for human resource adoption or contract selection purposes. The information may be used for general affairs, labors, and employment management operations thereafter adoption or contract conclusion.
Other than those, the personal information acquired in an indirect manner from MDB’s customers may be handled for delegated operations (system designing, program development, surveillance, deployment). In such case, it will not be used for purposes other than the purpose that the primary personal information provider agreed with, and the purpose for the operations delegated from the customers.

2. Providing and depositing personal information to third parties

MDB never disclose personal information acquired by means of product manufacture process and services without the individuals’ agreement unless requested to disclose legislatively. Provided that computer system manufacturing, deployment, maintenance, and web related service operations such as webpage building need to be executed, the operations involving the personal information may be delegated to the corresponding operational delegate who concluded appropriate nondisclosure agreement such as contract or memorandum related to protection of personal data

3. Accuracy of individuals’ personal information

Under the assumption that it is conducted by the individuals voluntarily, the personal information shall be provided. Please be aware that MDB’s full or partial service may not be used if false information is found in the information. In such case, the accuracy of the personal information provided may not be guaranteed.

4. Personal Information Disclosure, Inquiry, Amendment, Deletion, Service discontinuance

Individuals are entitled to disclose, amend, delete their personal information. If you have any inquiries regarding personal information policy, please do not hesitate to contact the following.

5. Inquiry Responder

To answer the inquiries regarding personal information posed by individuals, MDB’s agent will transfer them to the person in charge of personal information or relevant representatives.

Inquiry

TEL 03-5467-7740／FAX 03-5467-7741

Personal information management officer：Kenichi Kurata

Basic Policy of Information Security

To contribute to MDB’s continuous and stable project management, MDB hereby declares to prove worthy of our customers and society’s trust and in the meantime promote consolidation of information security system by establishing an appropriate information security system, confirming all employees’ thorough acknowledgment of the importance and essence of the following basic information security policy.

Article 1 Promotion and management system of information security

Article 2 Establishment of in-house regulations and rules

Article 3 Continuous improvement of information security